New York Tri State Area's filing services that are second to none

Standard Services

File Room Assessment: Management consultant Tom Peters recently wrote that 90% of white-collar jobs in the U.S. will be altered beyond recognition in the next 10 to 15 years. The ability to quickly locate and use information determines how productive and successful a workgroup is. But the information we use today comes in many forms: faxes, e-mail, PC files, host computer databases, digital images, and of course, paper documents. This creates a real challenge for those responsible for managing the documents used by an organization. Employees need quick access to all information relevant to their tasks, regardless of the medium it is stored on. Silverline Office Systems will provide you with a single records management system that accommodates all forms of documents, including paper, and makes them accessible to users through one easy-to-use interface. This seamless integration of document types lets users find information quickly, often without even knowing what medium is used to store the document. (back to top)

Space Planning: Need more space? Let us show you how to properly utilize every foot of your existing file room. With our extensive experience in space planning for filing and storage rooms, our team will share their planning and design experience to solve your current concerns for your existing application. We will provide you with space efficient plans that will result in optimum benefits and cost savings. (back to top)

CAD Generated Computer Layouts: CAD trained designers will lay out your new file room and custom design a shelving system to maximize filing space. Wether working directly with you you or through your architect, we will provide you with optimum benefits design. Our CAD drawings can be easily integrated to the overall architectual layouts of your project. (back to top)

Floor Load Consulting: When installing a Filing System, floor load is an issue that needs to be addressed. One of the major benefits of high density movable systems is to maximize the use of floor space by condensing more files in a smaller footprint. Increasing the filing capacity per sqaure foot also increases the weight load of the system per square foot. Silverline Office Systems will provide you total system load and the recommendation for rail and wheel spacing. Furthermore, in some cases when we are involved in the early stages of the overall space planning of the project, Silverline Office Systems can assist in eliminating the need for floor reinforcement. (back to top)

Quotes: Free quotes for services and products. (back to top)

Installation: We install all equipment we sell. whether it is small or big project, our installation team can assist you in installing new systems or relocating exisiting ones. On large scope projects, Silverline Office Systems will work hand and hand with your construction manager to ensure a smooth delivery and schedeling process. We will provide you with lead time, delivery and installation time requirements to include in your master schedule. (back to top)

File Conversion Management Services: Record management professionals assisting your organization with file conversions, relocations, purging and all related file management activities. (back to top)

File Relocation: Move your filing system files from your old location to your new location. Ensure your critical records reach their destination safe and secure. (back to top)

Project Management: Need an expert to head up that large or difficult project? Our expertise will make your project a success. (back to top)

Off Site Archive Storage: Convenient and secure file storage and retrieval for infrequently accessed records. (back to top)

Filing Systems Maintenance: Maintenance of all types of shelving, rotary files and high density mobile filing systems. (back to top)

Workflow Consulting: Expert analysis and recommendations to streamline workflow and increase filing efficiency. Beyond making documents of all types instantly available to its users, Smeadlink can also be used as a workflow management tool by automating office business procedures. Documents route to appropriate personnel automatically, eliminating down time waiting for paperwork to be forwarded. Smeadlink is structured to monitor specific document activities based on your work processes and schedules. As key events are recognized, Smeadlink notifies the departments or users whose action is required to bring the process to the next level of completion. Because all document types are managed by Smeadlink, workflow events can be initiated by any internal or external document activity. Receipt of orders by fax, creation of internal forms or PC documents, or the movement of hard copy paper-work can all signal activity that would cause for-warding of business-critical documents to the next level of completion. Status of work can easily be monitored through an audit trail that shows which documents have been accessed by users at various steps in the business process. (back to top)

Color Coding: Let us show you how to speed up your filing time by implementing alphabetic, numeric or terminal digit labeling systems for your files. We can match virtually any existing labeling system, or create your own using the intuitive design tools. Unique label designs can be created that print both a full size strip label for folders, as well as individual bar coded labels for each document within the folder. Files are ready for future image capture by having folders and documents bar coded for automatic indexing. This will eliminate misfiled records with ColorBar labels. A misplaced file folder stands out among the others because the color sequence is interrupted. The ColorBar module can be set up to monitor your database for new records, creating labels for files automatically. Print labels on sheets for on-demand labeling, or use pin feed stock for large file conversions. ColorBar labels will print on any printer that supports Windows®. Design your labels to include all of your indexing data, bar codes and color coding information. Drag and drop WYSIWYG interface lets you cut and paste elements, while the on-screen display shows exactly what labels will look like when printed. (back to top)

Technology Services

Document Imaging: Document Imaging eliminates the use of paper by capturing digital images of documents. This brings a completely new perspective to streamlining business processes. Administrators can create new and more competitive, workflow procedures that take advantage of the instant access users have to large numbers of records on their desktop PCs. Simultaneous, multi-user access to documents creates an environment for superior customer service and document processing. Response times are dramatically reduced because there is no wasted time spent waiting for documents. Redlining allows images to be modified in order to both annotate and highlight information. You can also hide restricted data, view additional comments and information about an image, or view a parent document while its child record is selected. Inbound facsimile documents can also be captured as images and attached to the related records. To view an imaged document or facsimile, users simply select the document in the user interface, and click the Image Viewer button. The image can be resized, rotated, printed or faxed directly to its destination. Users can also view multiple images at the same time. (back to top)

EMR Solutions: Electronic Medical Records solutions. (back to top)

Document and Records Management Software: Let us show you how to better Streamline business processes and improve access to information. * Remote, simultaneous access to documents Instant access to vast amounts of records * Attach documents and faxes to their associated records * Eliminates unnecessary paper storage * Reduces copying, faxing, and paper distribution costs * Elimination of misfiled documents * Full featured image scanning controls (back to top)

Bar Coding:: Let us show you how to better manage your files with bar coding. Nearly every organization has important paper records. It is imperative to include hard copy paper documents into the media mix of your document management system through advanced bar code tracking. Locate, monitor and control file usage by scanning codes on file folders. Eliminate the need for dual filing systems because paper document information is available to users through the same browser as all electronic documents. Avoid costly backfile conversions of legacy paper systems by integrating them with your electronic records. The File Requester function makes requesting a file as easy as clicking a button to send your request to the current holder of the file. An audit trail shows a history of the locations documents have been, and which personnel have used them. Our Bar Code Tracking system is the practical solution for managing existing paper filing systems as part of a total records management system. The exact location of any document is shown in a hierarchical format for quick retrieval. Check-in/out files using bar code scanners. File locations, personnel, and document usage history are loaded into automatically. (back to top)

Radio Frequency Identification: RFID is the latest technology for tracking files in large file rooms. (back to top)

Web Technology for Records Management: Imaging to your local machine or enterprise based internet repository for electronic data storage, let us show you how to best manage a large volume of data. (back to top)

Document Scanning & Microfilming: Convert paper files to electronic images or microfilm. (back to top)